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Gettysburg Foundation


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Job Title: Administrative Specialist for Marketing & Communications

Location: Gettysburg, Pennsylvania

Job Description:
THE ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Administrative
• Works to capture and log articles on a regular basis, keeping digital and print clip files current and complete
• Organizes and maintains the Foundation’s media and photography archives
• Produces media and advertising tracking and reports on strict schedules
• Produces and distributes press packets and other media materials
• Cultivates relationships with the Foundation’s Departmental staff and volunteers as directed; coordinates coverage for seasonal features, programs and other events in print and online
• Creates and maintains Foundation and Departmental calendars
• Coordinates community and media editorial calendars to ensure they are updated with current, accurate Foundation information; captures and reports entries
• Coordinates all travel, meeting, event scheduling and logistics for the Department
• Organizes and manages inventory/reporting system for all marketing department materials such as brochures, posters, travel show materials
• Creates, submits and tracks all Departmental purchase orders, expenditures and invoices to the Finance Department

Media Relations
• Fields media requests and disseminates project information via phone and email internally and externally
• Manages the coordination of film and photography shoots for the Foundation; serves as onsite contact when necessary
• Manages Foundation media lists to ensure accuracy of contact information and coverages
• Assists with the creation and distribution of press releases, reporting results
• Assists with representing the Foundation at press and community events

Marketing and Communications
• Assists in developing/tracking/reporting the Foundation’s online presence and other new media venues
• Works with Web and Social Media Specialist to create and manage the Foundation’s Flickr pool, Instagram, Facebook, and other social media, including on-going outreach and permissions for photo use
• Maintains the Gettysburg Families email newsletter list
• Tracks and reports statistics for all marketing and communications outreach/activity (working with Web and Social Media Specialist)
• Responds to requests and comments sent to the Marketing and Communications Department via mail, emailEDUCATION/SPECIAL SKILLS/EXPERIENCE:
• Superior time management, organizational, and oral and written communications skills
• Ability to communicate clearly, concisely and persuasively both verbally and in writing
• Comfortable with office technology and expert knowledge of Microsoft Office Suite: Outlook, Word, Excel, PowerPoint
• Possess great project management skills/ability to adapt & reprioritize projects to ensure deadlines are met
• Excellent interpersonal skills that engender mutual respect and cooperation with all levels of internal and external stakeholders
• Attention to detail and a high level of accuracy and confidentiality in data entry, correspondence and interactions with all stakeholders
• Ability to maintain a professional appearance and manner
• Must be self-motivated, detail-oriented, energetic
• 1-3 years previous experience in an office environment
or telephone

To Apply For This Position:
Gettysburg Foundation
Attn: Human Resources
1195 Baltimore Pike
Gettysburg PA 17325

Apply and Send My Resumé Online Now - Click Here!

Visit Our Website: http://www.gettysburgfoundation.org

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