Horizon Construction has extensive experience in all forms of commercial, retail, and themed hotel waterpark resorts. Since 1984 our commitment outstanding performance and integrity in every aspect of our business has prevailed. We continue to provide our clients with comprehensive design solutions, quality construction service, and excellence in property management — all based on a vision driven by values
This 16 month project is expected to start in PA in December. An ideal candidate will have 3-5 years of clerical, secretarial or administrative experience preferably in construction. The position will be located in the job trailer on site along with 5 additional staff members.
This is a limited term position of about 16 months. Non-benefited.
Essential Job Functions.
•Keep Plans and Specifications updated by color copying all bulletins/addendums and inserting in each Project Manager’s Plans/Specs and also color copy and distribute same to all Field Superintendents and outside agents.
• Insert Spec/Plan information in contract forms so contracts are able to be processed for jobs.
•Develop and update Sub Lists and Bidders Lists.
•Develop and distribute Operations and Maintenance Manuals for each construction project, including mechanical turnover taping and “as-builts” plans.
•Contract administration within Project Management software.
•Maintain submittals, RFIs and drawing logs within Project Management software.
•Prepare Meeting agendas and minutes for distribution within Project Management software.
•Assemble monthly reports for Project Managers and distribute to appropriate parties.
•Print plans & specifications for Project Managers.
•Schedule, provide Owner Mechanical training on site for Client. (video tape)
•Word processing and data processing of correspondence, memos, form documents, labels, envelopes and special projects.
•Transcribe/word process punch lists from dictaphone, or notes as requested.
•Schedule meetings, maintain daily calendar, telephone answering, filing and customer service.
•Photocopy, distribute and mail documents for all construction project managers.
•Place follow-up telephone calls per Project Manager’s instructions and complete errands as requested
•Create job files for each construction job and maintain current information in each job file. File all job correspondence.
•Assist in qualifying bidders for jobs when requested to do so.
•Assist in project bids, including setting up iSqFt projects, obtaining bidder's list, sending out bid invitations, follow -up phone calls.
•Book flights, hotels & rental cars for traveling employees on projects.
•Update bidder's list with new bidders after a project has bid.
•Recommend department workflow and process improvements to Manager of Office Administration.
Field Superintendent Administration:
•Receive and log all daily field reports from Superintendents on PFS and log on tracking log for General Field Supt.
•Receive and log all daily photos from Superintendents on PFS and log on tracking log for General Field Supt.
•Receive and log all weekly safety meeting forms, 3-week schedules, DNR Reports on PFS and log on tracking log for General Field Supt.
•Prepare and distribute all foreman meeting minutes - weekly.
•Provide general administrative support for all project superintendents.
A. Necessary education or work experience:
• Minimum 3 years of clerical, secretarial or administrative experience is required
• Previous customer service experience is required
• Previous construction project administration is preferred.
B. Required knowledge and skills:
•Proficient use of Microsoft Word and Excel is required.
•The ability to communicate clearly and effectively, verbally and in writing, with third-party contacts, subcontractors, as well as with all other office team members is required.
•Strong organization skills and the ability to handle multiple projects and meet critical time deadlines are crucial to this position.
•Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
•Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
•Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
•Written communication—the individual develops own work product as well as for owners; and ensures above average grammatical usage and the information is well presented and understood. Must present sales/marketing and numerical data effectively and is able to read and interpret written information.
•Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
•Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
•Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
•Ability to work under stress, interruptions and tight deadlines
To Apply For This Position:
Please apply online or to our email address listed.
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